This Privacy Policy is a working draft prepared for Peak Adventures Inc. and has not yet been reviewed by legal counsel. Please have an attorney review before relying on it as a final, binding policy.
Last updated: September 2026
Peak Adventures Inc. (“Peak Adventures,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect through peakadventurecompany.com and our retreat planning process, how we use it, and the choices you have.
Information We Collect
Information you provide directly:
- Contact and inquiry information (name, company, email, phone) submitted through our website or in conversation with our sales team
- Trip planning information, including your organization’s aims and objectives, group size, preferred dates, budget range, and location and activity preferences
- Participant intake information for each individual joining a retreat, including emergency contact details, physician information, medications, allergies, dietary restrictions, fitness level, and prior activity experience
- Billing and payment information processed through our third-party payment and CRM providers
- Any other information you choose to share with us, including through calls, emails, or our client portal
Information collected automatically:
- Standard website usage data (pages visited, browser type, approximate location, referring site) via cookies and similar technologies
- IP address and device information for security and site-performance purposes
How We Use Your Information
We use the information we collect to:
- Design, plan, and operate your retreat, including matching activities, terrain, and staff to your team’s profile
- Communicate with you about your inquiry, booking, or upcoming trip
- Support participant safety in the field, including sharing relevant medical and emergency information with your assigned guide staff on a need-to-know basis
- Process payments and manage your account through our client portal
- Improve our website and services
- Comply with legal obligations and enforce our agreements
We do not sell your personal information.
Sensitive Information (Health and Medical Data)
Because our retreats involve physical activity in remote or backcountry settings, we collect health-related information — including medications, allergies, and fitness level — as part of participant intake. This information is:
- Collected solely to support participant safety and appropriate trip design
- Shared only with the specific guide staff assigned to your trip, on a need-to-know basis
- Not used for marketing purposes
- Retained according to our data retention schedule described below
By submitting participant intake information, you consent to this collection and use for the purposes described here.
How We Share Information
We share information with:
- Service providers who help us operate our business (client portal / CRM platform, payment processors, scheduling and communication tools), under contractual obligations to protect your data
- Our own guide and operations staff, scoped to what each role needs to do their job
- Legal or regulatory authorities, if required by law
We do not share participant health information with unrelated third parties, and we do not sell personal information to data brokers or advertisers.
Data Retention
We retain participant and client records for seven (7) years following the conclusion of a retreat, consistent with our internal record-retention policy. After this period, records are reviewed for archiving or secure deletion. You may request earlier deletion of your information, subject to Section 7 below.
Cookies and Tracking
Our website uses cookies and similar technologies to operate correctly and to understand how visitors use the site. You can control cookies through your browser settings; disabling them may affect site functionality.
Your Rights and Choices
Depending on your location, you may have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information, subject to our legal and safety-record obligations
- Opt out of marketing communications at any time
To exercise these rights, contact us using the information in Section 10.
Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect your information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Children’s Privacy
Our services are intended for corporate clients and adult participants. We do not knowingly collect information from children under 18. If you believe a minor has provided us information, contact us and we will address it.
Contact Us
Questions about this Privacy Policy or your information can be directed to:
Peak Adventures Inc. peakadventureconsulting@gmail.com
Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top reflects the most recent revision. Continued use of our website after changes take effect constitutes acceptance of the updated policy.